Regulations
Required Forms and Records
Each child must have the following documents on file with the school prior to the first day of attendance:
- A signed medical release form
- Two emergency contact phone numbers
- A completed Child World form
- Immunization records from the child’s doctor
An updated immunization record is required by New York State and must be on file before the first day of school.
Field trip consent forms may be required for certain school activities and will be distributed when applicable.
Arrival and Dismissal
Parents are asked to bring their children to school on time and to pick them up promptly at dismissal.
Children are greeted by teachers upon arrival and escorted into the classroom. If a parent needs to speak with a teacher for more than a brief moment, please arrange a separate time so that arrival and dismissal can proceed smoothly for all families.
In the event of inclement weather or other circumstances affecting arrival procedures, teachers will provide guidance for drop-off and pick-up.
Parents must notify the teachers in advance of any change to their child’s pick-up arrangements.
Backpacks and Personal Items
All children should bring a full-sized backpack to school each day.
Please label the backpack with your child’s name and place a recent photo of your child inside. Families may also wish to include a complete change of clothes in the backpack in case of spills or other accidents.
Snack Program
Families participate in the school’s snack program on a rotating basis.
Parents will be assigned a date to provide snack for the class. If you are unable to provide snack on your assigned day, please arrange to switch with another family.
Snacks should be healthy and easy for young children to handle. Examples include cut fruit, vegetables, crackers, or other simple finger foods. Special treats may be provided for birthdays or holiday celebrations.
The school provides paper goods and serving supplies.
Field Trips and Transportation
Occasionally the school may organize field trips or special outings. When transportation by parents is required, drivers must have a seatbelt or appropriate car seat accommodation for every child assigned to their vehicle.
Parents who volunteer to drive must also be available to supervise and assist teachers during the trip.
If the school budget does not fully cover the cost of certain trips, families may be asked to contribute toward admission or transportation costs.
School Calendar and Closings
Setauket Parents Playschool generally follows the schedule of the Three Village School District calendar.
The school will also follow district snow days and emergency closings. In some situations, the Playschool may choose to close due to weather or other conditions even if the district remains open.
Families will be notified of any school closings by the teachers or class parent.
Communication with Families
Teachers will keep parents informed of classroom activities, special events, and important announcements through newsletters, calendars, email, or other communications.
The director and teachers meet regularly to discuss children’s progress, plan events, and develop a creative and developmentally appropriate preschool program.
Parent Participation and Community Involvement
As a cooperative preschool, families are encouraged to be involved in the school community.
Parents are welcome to share ideas, participate as guest readers or presenters, and contribute talents or experiences that enrich the classroom program.
Fundraising
Fundraising is an important part of supporting the school’s programs and activities. Families may be asked to participate in fundraising efforts during the school year.
Specific details about fundraising events and expectations will be communicated by the Board.
Birthday Celebrations and Invitations
Families may provide a small treat to celebrate their child’s birthday at school.
If birthday parties are held outside of school and invitations are distributed at school, please ensure that all children in the class are included. Otherwise, invitations should be mailed privately to avoid hurt feelings.
Notification of Cell Tower
In 2006, Setauket United Methodist Church installed a cellular tower site within the church steeple. Information regarding this installation was provided to Setauket Parents Playschool and reviewed independently by the school.
This information is disclosed to all families so that they are aware of the presence of the tower. A detailed letter explaining the installation and related information is available on the school website or from the school director upon request.